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Step 1. Call Intake

Call or email the community centered board found on the map according to your county.

Adams Alamosa Arapahoe Archuleta Baca Bent Boulder Broomfield Chaffee Cheyenne Clear Creek Conejos Costilla Crowley Custer Delta Denver Dolores Douglas Eagle El Paso Elbert Fremont Garfield Gilpin Grand Gunnison Hinsdale Huerfano Jackson Jefferson Kiowa Kit Carson La Plata Lake Larimer Las Animas Lincoln Logan Mesa Mineral Moffat Montezuma Montrose Morgan Otero Ouray Park Phillips Pitkin Prowers Pueblo Rio Blanco Rio Grande Routt Saguache San Juan San Miguel Sedgwick Summit Teller Washington Weld Yuma

Step 2. Go through the Determination Process (DD)

Developmental Delay Determinations are completed for children from birth to age 5 only and used to determine the existence of a delay in development.

Individuals over the age of 5 require a Developmental Disability Determination to be completed. This determination is much more extensive, is considered permanent in most cases, and is used to constitute a substantial disability to the affected individual.

How the Process Begins

Fill out and submit the State form called the “Request for Determination of Developmental Disability.” For more specifics, please see our Developmental Disability/Delay Criteria page.

Documentation Needed

Individuals seeking services have 90 calendar days to submit paperwork. Individuals can also request an additional 90-day extension if necessary.

Paperwork can be obtained through your school, medical professionals, or therapists. If you are looking for documentation for a delay, you can also ask your Early Intervention (EI) Coordinator.

  • Developmental Delay – this would include information showing a diagnosis associated with delays in development or documentation of delays in areas of development.
  • Developmental Disability – this would include medical documentation showing qualifying I/DD diagnosis and/or neurological condition, current IQ and/or Adaptive testing, and proof of impairment prior to 22 years of age.

1. Referral

A referral is made to the intake team to request services. You are given a Request for Disability Determination Form to start the process. You have 90 days to submit eligibility docs

2. Disability Determination

You’ll submit eligibility documents, including cognitive/adaptive testing & evidence of intellectual disability or neurological impairment. You’ll be assigned an Intake Case Manager (CM) who assesses whether you meet the State’s criteria for developmental delay (0-4 years) or disability (5+ years). The disability determination must be redone when turning 5 years old. This disability determination is different from a Medicaid disability determination.

3. Program Options

If determined to meet the State’s definition of delay/disability, your Intake CM will discuss program and waiver options with you. If you don’t meet the eligibility criteria at any point in the process your CM will refer you to other resources.

4. Document Collection

Your CCB collects copies of documents needed for enrollment, including:

  • Social Security Card
  • Photo ID
  • Birth Certificate
  • Professional Medical Information Page (PMIP)

5. Applying For Medicaid

If you select a waiver program, a Benefits team member will provide information on applying for Medicaid Benefits and application options. A Medicaid application may not be needed if you are receiving Social Security Income. (SSI) 90 Days to process Medicaid application

6. Waiver Offer

Once the Medicaid application and/or SSI is confirmed, you’ll be assigned an Enrollment CM who will offer enrollment into the waiver program contingent upon meeting functional eligibility requirements, Medicaid eligibility, and the program’s targeting criteria.

7. Level of Care Assessment

An Enrollment CM schedules the Level of Care (LOC) assessment (and other assessments as needed) to determine functional eligibility for the Medicaid waiver programs. If functionally eligible they will help you determine what services meet the needs identified in the LOC Assessment.

8. Provider Selection

Your Enrollment CM will discuss necessary services with you and assist in completing a Request for Proposal (RFP) to help you find service providers. 60 Days to choose service providers

9. Service Plan

After Long-term Care (LTC) Medicaid approval your Enrollment CM will schedule a Service Plan meeting to discuss your goals, needs, and waiver requirements for the upcoming year.

10. Begin Services

After LTC Medicaid approval and providers are identified, an Active CM will initiate ongoing case management & meet with you at least four times a year.

Step 3. Enrolling into Services

After an individual is determined to meet the State of Colorado’s criteria for a developmental delay/disability, your CCB CM will support you with identifying which program will best meet your needs and work with you to enroll in that program. Each program has different eligibility criteria you must meet to enroll, and all waivers require someone to qualify for Medicaid. Check out your Community Centered Board website for more information on the program criteria and Medicaid information.

We’re here to help you!